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Company/Regulator Secretary
Permanent Position

This vacancy is now closed

Advertised 5 January 2021, Closed on  7 February 2021

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This position reports to the Chairperson of the Ports Regulator and the Chief Executive Officer. The Company/Regulator Secretary is required to provide comprehensive company secretarial and governance support and services to the Ports Regulator.

Position Purpose:

  • Ensure effective functioning of governance structures and promote high standard of corporate governance across the organisation
  • Co-ordinate and facilitate Regulator/Committee meetings, including meeting packs for all meetings
  • Develop Regulator work plan, schedule Regulator meetings, liaise with Chairperson, Committee Chairpersons and CEO to prepare meeting agendas
  • Arrange, prepare and disseminate agendas for Regulator/Committee meetings
  • Ensure that the proceedings of the Regulator/Committee meetings are accurately minuted/recorded
  • Facilitate approval of Annual Regulator/Committee work plans
  • Monitor Regulator/Committee action plans to ensure plans are being addressed timeously and obtain feedback on specific agenda items
  • Maintain Regulator records and registers, including a Declaration of Interests Register
  • Facilitate logistical arrangements for Members, including preparation of monthly Remuneration Schedules
  • Develop/review Regulator/Committee structures and Charters/Terms of Reference on an annual basis
  • Attend to annual review/drafting of Terms of Reference, schedules and other legal instruments
  • Monitor compliance with good corporate governance practices and legislative instruments
  • Draft Governance Compliance Checklists and submit Quarterly Governance Reports
  • Provide detailed guidance to Members on their legal duties, powers and responsibilities
  • Keep abreast of all legislation, regulatory and corporate governance developments that may influence the organisation’s operations and ensure that Regulator Members are informed when making decisions
  • Makes the relevant parties aware of any law relevant to or affecting the Regulator
  • Manage and review Delegations of Authority and applicable governance policies
  • Facilitate Members induction and training and ensure regulator training is conducted on key legal, governance and regulatory obligations
  • Conduct Annual Member/Committee Performance Evaluations
  • Contribute to Annual Reports of Entity and dissemination thereof
  • Present reports and fulfil ad hoc requests of the Regulator members

Required qualifications and experience:

  • A LLB Degree. A Master’s Degree (LLM) will be an added advantage
  • Been admitted as a Legal Practitioner (Attorney or Advocate)
  • 5-10-years relevant experience in a legal environment or in a public sector corporate secretariat environment
  • Membership of the Chartered Governance Institute of Southern Africa or Chartered Secretaries Southern Africa (added advantage)

Knowledge required:

  • Knowledge of governance best practices and compliance in terms of King IV Code
  • In depth knowledge of legislation, regulations, frameworks and other instruments applicable to the public sector
  • Knowledge and experience in Board/Committee processes
  • An understanding of strategic, operational and risk identification and risk management

Skills required:

  • Good Interpersonal skills
  • Commumication
  • Problem solving
  • Decision making
  • Leadership
  • Must be able to work under pressure and meet strict deadlines
  • Computer literacy
  • Planning and organising
  • Negotiation
  • Analytical
  • People Management

The Ports Regulator is an equal opportunity employer.

The position will be based in Durban, and will entail occasional travel. A competitive remuneration package will be offered to the successful applicant commensurate with their qualifications and experience within the regulatory environment and the Regulator’s policies.

Note: Candidates will be subjected to a round of internal testing together with criminal checks and qualification verification.

Applications must consist of the following:

  • A comprehensive letter of application which includes:
    • Notice periods required in current position
    • Date of availability to commence employment
    • Employment Equity status
    • Residence status (RSA citizen, etc)
  • A complete CV attached thereto, which includes:
    • Thorough academic and work history
    • Languages spoken and proficiency
    • Responsibilities in each position held
  • A copy of Identity Document
  • Certified copies of all qualification certificates

Contact Nafeesa Ally on +27 (0)31 365 7800 for any enquiries about this closed vacancy